Terms of Service

Challengers Cricket Club · Canada Not-for-Profit Corporation #1746974-8

Governing use of challengerscc.ca and the C3H members' portal · Effective 8 May 2026

🏛️Governance status — volunteer-based organization

Volunteer-based. Challengers Cricket Club is a Canada Not-for-Profit Corporation (#1746974-8) under the Canada Not-for-profit Corporations Act. All roles — Director, Officer, Captain, member, player, volunteer, contributor — are volunteer roles. The Corporation does not employ any individual, has not registered as an employer with the Canada Revenue Agency, has never operated a payroll, and has never issued a T4. No wage, salary, fee, or honorarium is paid to anyone for service to the Club.
Voting governs appointments and removals. Officers (President, Vice-President, Secretary, Treasurer) are appointed by Ordinary Resolution of the Board of Directors and may be removed by the same process, with documented good-faith grounds and notice to the officer. Directors themselves can be removed only by Ordinary Resolution of the members at a duly-called special meeting. The Board cannot remove a Director by board vote alone. See By-Laws Article IV.
Informal appointments become formal only after signing. Any individual who has been informally referred to as an officer of the Club becomes a formally appointed officer only upon their e-signed acceptance of the Officer Appointment Letter and the Volunteer Agreement via the Club's Officer Hub. An informal designation that has not been accepted by signing is not a binding officer appointment under CNCA. The published deadline for signing is 30 May 2026; informal designations not accepted by that date lapse and the position is deemed vacant.
Replacement is “in progress” — never automatic. When an officer position becomes vacant (through non-acceptance, removal, or resignation), the Board determines whether and when to appoint a replacement. Replacement appointments are not automatic and may take time to identify a suitable candidate. The Board may leave a position vacant or designate it as “in progress” for as long as is in the best interests of the Corporation. The duties of a vacant officer position may, in the interim, be performed by the remaining officers or by the Board collectively.
Protection against bad-faith motions. No motion to remove a Director or officer, and no motion to recuse a Director from voting, may be entertained without documented good-faith grounds. Mere accusation, threat, or unsupported allegation does not trigger recusal or removal. A pattern of bad-faith motions or knowingly false claims may itself constitute grounds for the originator's removal or expulsion under By-Laws Articles 3.6 and 4.9.

1. About these Terms

These Terms of Service (“Terms”) govern your use of the public website at challengerscc.ca (the “Website”) and the Club's C3H members' portal at challengerscc.ca/c3h (the “Portal”), together the “Platform”. The Platform is operated by Challengers Cricket Club (the “Club,” “we,” “us”), a Canada Not-for-Profit Corporation (#1746974-8) incorporated under the Canada Not-for-profit Corporations Act (CNCA) on 12 November 2025, with CRA Business Number 758650832.

By accessing the Website or signing into the Portal, you agree to these Terms. If you do not agree, please do not use the Platform.

2. Volunteer-based organization

The Club is operated entirely on a volunteer basis. The Club does not employ any individual, has not registered as an employer with the Canada Revenue Agency, has never operated a payroll, and has never issued a T4. No wage, salary, fee, honorarium, or compensation is paid to any director, officer, member, player, or volunteer for service to the Club. The Platform is operated under this volunteer framework. See the Volunteer Agreement, Financial Policy, and By-Laws Article XVI (Volunteer Status — Express).

3. Ownership of source code, design, and infrastructure

The source code and designs that power the Website and the Portal are the personal intellectual property of Mohammed Saad, who authored them in his individual capacity and is the first owner of copyright under section 13(1) of the federal Copyright Act. The source-code account (GitHub) is registered to him personally and paid for by him.

The production-hosting account (Vercel) is registered to the Club at challengerscricketclub2026@gmail.com. The Club controls deployment access, environment variables, domain configuration, and billing for this Vercel account. Vercel deploys from Mohammed Saad's GitHub repository — if access to that repository is revoked under the licence-termination provisions described in the IP Ownership Acknowledgement, Vercel can no longer redeploy, but the Club retains the Vercel account itself.

The Club uses the Platform under a limited, non-exclusive, non-transferable, revocable licence from Mohammed Saad, granted at no charge for so long as he serves as a director of the Club. Full details are set out in the Software & IP Ownership Acknowledgement and By-Laws Article XIV.

No rights are granted to users. Your use of the Platform does not transfer to you any ownership, licence, or right to copy, reverse-engineer, redistribute, or build derivative works from the source code, design, or infrastructure of the Platform. The Club's name, logo, branding, and trademarks are the property of the Club and may not be used without written permission from the Board.

4. Ownership of member data

All member data and personal information stored on the Platform — including registrations, availability, scoring records, training reflections, e-signed legal documents, governance signatures, and any other personal information collected through the Platform — is owned by the Club, not by Mohammed Saad and not by any other individual.

The Firebase / Google Cloud project where this data resides (project ID challengers-c3h) is registered to and administered by the Club through the contact@challengerscc.ca Google Workspace account, which holds the Owner role in the Google Cloud Console. The Club is the data controller under PIPEDA; Mohammed Saad acts as data processor only, on the Club's instructions, and may not use member data for any other purpose. See the Privacy Policy and By-Laws Article XV (Member Data and Club-Owned Cloud Infrastructure).

5. Conflict of interest disclosure

Mohammed Saad is both a co-founding director of the Club and the personal author and copyright owner of the Platform; he also acts as the data processor on the Club's instructions. This is a related-party arrangement and a conflict of interest under the Club's Conflict of Interest Policy. The conflict has been declared in writing to the Board. Mohammed Saad abstains from any board vote concerning the Club's licence, the Software Licence Agreement, the IP Ownership Acknowledgement, the Privacy Policy data-processing terms, and By-Laws Articles XIV and XV. This disclosure is part of the Club's transparency commitment and is also published on the Privacy Policy and IP Ownership pages.

6. Acceptable use of the Platform

You agree to use the Platform only for lawful purposes and in accordance with these Terms. You will not:

Attempt to access accounts or data belonging to others without authorization;
Reverse-engineer, decompile, copy, or redistribute the Platform's source code;
Upload material that is unlawful, defamatory, harassing, infringing, or harmful;
Impersonate any person or misrepresent your affiliation with the Club;
Send spam, phishing, malware, or automated bulk requests to the Platform;
Probe, scan, or attempt to compromise the security of the Platform;
Use the Platform for commercial purposes outside the Club's mission, without prior written authorization from the Board.

Violations of acceptable use may result in immediate suspension or termination of access, in addition to remedies under the Code of Conduct and applicable law.

7. Member accounts (Portal)

Access to the C3H members' portal at challengerscc.ca/c3h requires sign-in via Google authentication and is limited to:

Registered players whose Google email address is on the Club's allowlist;
Directors and Officers of the Corporation;
Authorized board members and captains.

You are responsible for maintaining the confidentiality of your Google account and for any activity that occurs under your sign-in. Notify contact@challengerscc.ca immediately of any unauthorized access. The Club may revoke access at any time, in its sole discretion, including for breach of these Terms or the Code of Conduct.

8. User content

You retain ownership of content you submit to the Platform (e.g. photos, videos, written reflections, comments). By submitting content, you grant the Club a non-exclusive, royalty-free, worldwide licence to use, store, reproduce, and display the content in connection with the Club's mission and Platform operations, subject to the Privacy Policy and the Photography & Media Consent.

You represent and warrant that you have the rights to any content you submit and that it does not infringe the rights of others. Content that violates these Terms or the Code of Conduct may be removed without notice.

9. Third-party services and links

The Platform integrates with third-party services for specific functions:

Stripe and Zeffy for payments;
Google for authentication, Workspace, Cloud, and Maps;
Vercel for web hosting;
YouTube for video hosting;
CricClubs and league administrators for player registration where required.

These third-party services are governed by their own terms and privacy policies. The Club is not responsible for the practices of third-party services. Sponsor and partner links are provided for information; appearance of a sponsor or partner does not constitute an endorsement by the Club beyond the specific sponsorship arrangement disclosed in writing.

10. No warranty — Platform provided “as-is”

The Platform is provided “as-is” and “as available”, without warranties of any kind, express or implied. The Club and the Platform's author do not warrant that the Platform will be error-free, uninterrupted, secure against all attacks, or free of downtime. The Platform may be modified, suspended, or discontinued at any time, including under the licence-termination provisions described in the IP Ownership Acknowledgement.

11. Limitation of liability

To the fullest extent permitted by Canadian law, the Club, its directors, officers, volunteers, and the Platform's author shall not be liable for any indirect, incidental, consequential, special, or punitive damages arising from or related to your use of the Platform, including loss of data, loss of access, or loss of opportunity. The Club's aggregate liability arising from or related to use of the Platform shall not exceed the fees paid by you to the Club in the twelve (12) months preceding the claim, or CAD $100, whichever is greater.

Nothing in these Terms limits liability that cannot lawfully be limited under Canadian law, including liability for fraud or intentional wrongdoing.

12. Termination of access

The Club may suspend or terminate your access to the Platform at any time, with or without notice, for any reason consistent with these Terms, the Code of Conduct, the Bylaws, or applicable law. You may stop using the Platform at any time. Upon termination, the provisions of these Terms that by their nature should survive (e.g., ownership, liability limitation, governing law) will survive.

13. Changes to these Terms

The Club may revise these Terms from time to time. The current version is always posted at challengerscc.ca/legal/terms-of-service. Material changes will be communicated to members by email and announced on the Website. Continued use of the Platform after a change indicates your acceptance of the revised Terms.

14. Governing law

These Terms are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein. Disputes shall be heard exclusively in the courts of Ontario, Canada. The Canada Not-for-profit Corporations Act, the federal Copyright Act, the federal Personal Information Protection and Electronic Documents Act (PIPEDA), and the Ontario Electronic Commerce Act, 2000 apply where relevant.

15. Contact

Questions about these Terms may be directed to:

Challengers Cricket Club
contact@challengerscc.ca

Document version: v1.0 · Effective 8 May 2026 · Pending pro-bono lawyer review and Board ratification.
v1.0 (2026-05-08) — initial Terms of Service. References federal CNCA incorporation, By-Laws Articles XIV (Software/IP), XV (Member Data + Cloud Infrastructure), and XVI (Volunteer Status); discloses Mohammed Saad's related-party role as Director + author + data processor; published openly at challengerscc.ca/legal/terms-of-service.